May 12, 2025
v 1.0
Automated Intake & Outreach Workflow for Hiring Platforms
Built a fully automated intake and outreach system for DreamJob — a next-gen job matching platform that connects talent and companies using advanced AI, custom questionnaires, and deep personality insights. This system turns manual data entry and follow-up into an intelligent, personalized workflow.
Unified form intake for candidates and companies
Auto-ingest of PDFs, attachments, and PrinciplesU test results
AI-generated personalized outreach emails
Tailored job or hire recommendations
Built-in signup funnel and weekly newsletter opt-in
👥 Client
DreamJob — a forward-thinking hiring platform combining AI, custom assessments, and human insight to match companies and candidates beyond the résumé.
⚠️ The Problem
DreamJob was manually managing a high volume of inbound forms from both candidates and employers. Processing answers, reviewing PDFs, and writing follow-ups was time-consuming and inconsistent — slowing down the matchmaking process.
They needed a system that could:
Instantly store and structure form data
Analyze answers + personality types
Craft unique, meaningful responses
Provide personalized job/candidate recs
Automate onboarding into their system
🧠 The WaffleOps Solution
Form Intake from Candidates or Companies
Users submit detailed responses, including PDFs, portfolios, and a PrinciplesU personality assessment
Data Auto-Stored in Airtable
Files and responses are parsed and sorted into a structured database
Tagged by type, traits, and keywords
AI Agent Analyzes Personality + Responses
Writes a thoughtful, personalized email for each submission
Candidates get job matches
Companies get curated talent suggestions
Automated Emails Sent
Includes a CTA to join DreamJob’s platform
Opt-in to receive weekly curated matches and insights